PRICES TAB

Charge Nights

  • if you check this box the product prices will be calculated by night.

Add a price to a product

To add a price to a product, select the product from the product list and open the product. Go to PRICES TAB, then click +ADD NEW.

Season Begin and Season End - shows the availability of the price

Book Begin and Book End - shows the period when a price may be booked.

  • if book begin and book end dates are filled out on a price and the booking date is not a bigger date than book begin date and less than book end date, the price should not be returned

In this section you can choose from the drop-down list containing all the price types that are by default in the system. If you need different product price types, you may add/edit these in the Settings - Choice lists tab.

The system allows you to have four price types, all editable in Settings/Choice List.

Price Type 1

Price Type 2

Price Type 3

Price Type 4

Min Persons, Max Persons, Min Adults, Max Adults, Max Children, Max Infants, Max Babies - information related to persons details.

Supplier Price code - the price code as defined by the supplier of your price

Catalogue price - to be set in case it needs to be used in different places (reductions visible on the website, for example)

Description - add a short description for better identifying your product.

Duration - determines the number of days a price may be booked ( example: if the Duration is set to 3, the price can be booked for a minimum of 3 days only)

Type

  • Variable - it is mandatory to have this type set for prices that are to be booked as this represents a sell price

  • Buy - not loaded as arrangement, used only for calculation (in Calculation Sheets)

  • Variable/Buy - not loaded as arrangement, used only for calculation (in Calculation Sheets)

Buy and Calculation types are used only in calculation of a final price, in case of packages prices build based on supplement prices, for example.

Position - determines the order of the prices in PRICES tab

To select a supplier for the price, click on the symbol “--” and search for the supplier to be added. The supplier selected here will be taken into account by the system when the supplier invoice is created and only in case the supplier is not set per Price, the system will count the supplier set per Product.

Embark Location - search among the addresses of the Suppliers (Type=Location or no Type at all), or stand alone addresses, manually added in Addresses list, having Type=Location

Disembark Location - search among the addresses of the Suppliers (Type=Location or no Type at all), or stand alone addresses, manually added in Addresses list, having Type=Location

Create Automatic Order - if this box is checked, when the price is booked, a supplier order/quote will be automatically created.

One time charge – if you check this, the product will be charged for one time even if booked for multiple days/nights. Useful in case of packages products.

Calculate per Person – if you check check this, the system will multiply the amount with the number of persons assigned to the arrangement.

Free sales - this setting will mark the price as available on websites without being needed to check availability.

Publish on Web - if this is checked, the product price will be displayed on websites

BUY

This section includes the amounts related to your buy price.

You may add separately for each price entry a main price and other price amounts.

Buy Unit Price - amount without taxes with decimals

Buy Tax Code - drop-down list with the taxes applicable on buy price (like VAT percentage) (see Settings - Taxes tab for managing the entries)

Commission % - commission amount applicable for calculating the buy price

Buy Currency – drop-down list with the currency (see Settings - Currency tab for managing the entries)

Other Unit Price - secondary price entry (i.e. value of supplementary services)

Other Tax Code - drop-down with the taxes applicable on buy price (see Settings - Taxes tab for managing the entries)

Other Commission % - commission amount applicable for calculating the buy price

Buy Exchange Rate - field disabled, displays the exchange rate of the currency selected

Buy Price Include Tax - you may enter here the final value of the entry and you may just use it as calculated by the system based on the entries of the unit price, taxes and currency exchange rate.

Commission on buy ex. tax - if checked the commission is applied to the buy price without the taxes added; if left unchecked the commission is applied to the buy price with the taxes added

TOTALS

Buy Exclusive Tax FC - the amount in foreign currency without taxes calculated by the system based on the entries above

Buy Inclusive Tax FC - the amount in foreign currency with taxes calculated by the system based on the entries above

Buy Exclusive Tax HC - the amount in home currency without taxes calculated by the system based on the entries above

Buy Inclusive Tax HC - the amount in home currency with taxes calculated by the system based on the entries above

Profit % - aid field that assists you in calculating the selling price based on the profit percentage entered

Margin % - aid field that assists you in calculating the selling price based on the margin percentage entered

Profit on buy ex. Tax - if checked the profit is applied to the buy price without the taxes added, if left unchecked the profit is applied to the buy price with the taxes added

SELL

This section will include the amounts related to your sell price.

Sell Unit Price - amount without taxes with decimals

Sell Tax Code - drop-down list with the taxes applicable on sell price (see Settings - Taxes tab for managing the entries)

Sell Currency - drop-down list with the currency (see Settings - Currency tab for managing the entries)

Sell Exchange Rate - field disabled, displays the exchange rate of the currency selected

Sell Price Include Tax – if you enter here the final value of the entry you can just use it as calculated by the system based on the entries of the unit price, taxes and currency exchange rate.

Commission - the commission set on SELL prices is to be applied in case the customer booking this prices is an Agent.

TOTALS

Sell Exclusive Tax FC - the amount in foreign currency without taxes calculated by the system based on the entries above

Sell Inclusive Tax FC - the amount in foreign currency with taxes calculated by the system based on the entries above

Sell Exclusive Tax HC - the amount in home currency without taxes calculated by the system based on the entries above

Sell Inclusive Tax HC - the amount in home currency with taxes calculated by the system based on the entries above

Margin - margin value calculated by the system based on the above entries

Commission % - commission amount applicable in case of customers marked as agent per product sell price

Remarks – enter here any mentions related to your price

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