I. Trip related to a product
To add a trip product, go to Product/Trips from the left side menu and click on the + symbol.
In this newly opened window, you define the basic parameters for your trip.
After filling in all details, click on CREATE and the trip product is created. The product created in Trips is automatically created in the Product list also, having the same product code, the trip created being a product itself. For the products that have trips created, a trip icon is displayed in the product list.
In case you want to create a trip for a product that is already created in the product list, for the Product Code, use the code of the product. The system will ask if you want to link the Trip Product to the existing product with the code you have provided. Click LINK.
Main sections of the Trip Designer tool
1 - Timeline
displays the days of the trip and the products set up for each day.
2 - Editor
allows editing PROPERTIES for each day ( title, GPS location, descriptions, Images)
separately edit PROPERTIES for each product ( Product name, Product Itinerary with descriptions for each day of the product, Images and General Description );
TRIP DETAILS ( Title, Cover Photo, Intro/Outro text, Included/Not Included services )
PACKAGE CONTENTS (the package structure with all the supplements for the trip).
3 - Overview
here you can see what your day-to-day plan looks like after entering all details and products for your trip.
Editor section - Trip Details
Preview Language - the details of the trip will be displayed in the selected language even if you have more translations languages added for products and days of the trip
Product code - the product code is not editable
Duration - extend or shorten the days of the trip (when you create the trip it has only one day so extend the number of days in the Duration field)
Currency - set the currency
Languages - add all languages you will be using for translated texts of the trip
Title - is multi-language
Cover photo - this represents the cover photo of the trip when sharing the trip by link, or, it may be used on the templates or websites
Translated Texts: Intro, Outro, Included, Not Included - texts used in various places (shared links, pdf sharing, Itinerary deal for the trip, etc)
For setting the intro text of the trip, you also have the possibility to use a text from a product:
In case you choose +USE PRODUCT you will search and choose for a product from which the first occurrence of product description from product text related to this product is used as intro text with all translations.
Editor section - PACKAGE CONTENTS
How do I add products
To add products to a trip follow the steps:
1 - select from Timeline the day you want your product to be added to by tapping on the title (Day 1, Day 2, … etc). The selected day is now highlighted.
2 - in the Editor section go to PACKAGE CONTENTS and use + ADD NEW button to add a product. Here you have two options:
Add an existing product (this product already exists in the product list) using search options. After finding the product click SELECT.
when importing an existing product, its first main image found (that has as Scope=Main) is imported in the trip designer, along with its description.
Add a new product (this newly created product will be added in the trip and also as a new product in the product list)
After adding products, you may see them all in the list. By clicking on the eye Icon you may choose what products you want to show or not on the timeline.
It is not a problem if you have placed a product on the wrong day because you have the possibility to drag and drop products from one day to another or to extend the duration of a product to more than one day by dragging it to cover the number of days needed.
If there is a product to be placed for more than one day but not consecutively, you have to add it more times. For example, if your product is placed on day 3, day 5, and day 7, you will add it three times.
To attach images, set descriptions for each day of the product, or to set a start and end time, click on the product in Timeline, and after that click PROPERTIES in Editor section and fill in all the information you need. Product name and texts are all multi-language.
EDIT PACKAGE CONTENTS
In the Editor section, in PACKAGE CONTENTS after adding supplements, the Package Details can be edited. You may set the Attribute of each product if the price of the supplement is Included in Total, Print option, the Duration and Day of tour. These settings are important when booking this product as they create arrangements in the Deal.
Mandatory - product will be loaded as arrangement
Optional - product will be loaded as arrangement only if selected in the booking process or when editing an existing reservation
Mandatory-optional - the product will be loaded as an arrangement even if it is not selected by the customer in the booking process or when editing an existing reservation
Buy - for this product, there will not be created an arrangement and is used only to calculate the sell price of the package in the calculation sheet and to be loaded in supplier orders if the package is booked
Info - no arrangement is created for this product and is used only as an info product, saved only in case of itinerary deal (when there is a trip linked to a deal)
Add Alternative products
Alternative - product will replace the supplement product if linked to it - this will happen in the booking process, or, when editing arrangements of a Deal.
An Alternative product can be added to any product supplement which is not a main package product, and its attribute is either mandatory or optional. A product supplement can have more than one alternative product and it has the same definitions as the product supplement it is linked to.
Only mandatory (except the main package product - even if it is added as a sub-package in a package) and optional supplement products can have alternative products linked to them.
Adding alternative for the main package product added inside another package it is not allowed.
In the screenshot below we have set an Alternative for Hotel Privo
How do I add the cover photo
In the section Editor/TRIP DETAILS you can add a cover photo for the trip using the +ADD NEW COVER button.
After you have clicked on the +ADD NEW button, three options are displayed:
Upload a new image - from your server/computer
Choose an existing image - already existing in the library of Victoury
Use Product - that means you have the possibility to search and choose an existing product from the Product List from which the first occurrence of Main type image is loaded as the cover image for the trip
Trips - How do I change the day to day plan
The day-to-day plan is displayed in the Overview section. In order to change it, you have to make the changes on each day and each product using PROPERTIES from the Editor section.
To change the description of a day, select the proper day from Timeline and click on PROPERTIES. Once you have done this, you may edit the daily title and description (multi-language) of your journey and add the locations From/To.
Also, you can edit any product that has been already set up for your day-to-day plan, in the same way, explained above: select the product from Timeline and click PROPERTIES.
You will see that if a product extends to more than one day, PROPERTIES from the Editor section permits you to edit the description and start and end time for each day of the product duration, in other words, you set here your Products Itineraries.
These details are visible on the Overview side where the day-to-day plan is displayed.
To delete a product, in Editor/PACKAGE CONTENTS tab, checkmark the product and tap on the DELETE button.
Trips - How do I change product info
The product details (attribute, included in total, print, duration, day of tour) can be edited from Editor/PACKAGE CONTENTS. Select the product click edit or double click it for the details to be opened.
You may change information like the attribute - Mandatory or Optional, Product category, country area, etc. if click on the product name in the timeline, then click EDIT PRODUCT:
2. Product Itinerary (product day descriptions) can be edited from the Editor/PROPERTIES section by selecting the product from Timeline and then clicking on PROPERTIES.
Trips - How do I share a trip
There are two ways you can share a trip using the share button from the top main menu: download a pdf or sent a shareable link.
All supplement products added in the trip designer are building a package structure product.
II. Trips related to Deals
When creating an Itinerary Deal, a trip will be attached to the Deal. This would be the trip related to the deal - Itinerary Deal.
Such a trip may be created by booking a trip already designed in Trip designer, and all related details (images, description, etc.) will be imported into a new trip that is related only to the deal. This kind of trip is not accessible from the Trips list, only from the Deals list. Deals having trips booked have the trip specific icon.
When you are creating a booking and you select the Itinerary Deal option, it is not mandatory to book a product that has already a trip in trip designer because the trip will be created and built based on the arrangements booked.
The Editor section of this type of trip is a bit different.
Instead of PACKAGE CONTENTS, we have TRIP CONTENTS and we have an extra tab - TRAVELERS.
In the TRAVELERS tab we have the possibility to assign travelers to rooms
In TRIP DETAILS we can edit the Start Date in case the trip has been postponed by your customer. In this case, all arrangement dates will be updated accordingly.
In TRIP CONTENTS Edit option has been removed but we can Add alternative products if needed, or set certain supplements as Optional.
The rest of the Trip Designer when related to a deal works the same as described above in this article.