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Export data into your accounting system
Export data into your accounting system

Import XML file generated in Victoury into your accounting system

Kinga-Laura Ambrus avatar
Written by Kinga-Laura Ambrus
Updated over a week ago

In Victoury, we do have "Export to Accounting System" feature to be used for exporting:

  • customer invoices

  • supplier invoices

  • supplier (SP) and customer payments (CP) from Deals/Accounting

Before using this feature, please get in touch with our support team because certain details have to be setup in the Parameters of the system, in the data base, to be in accordance with the setting of your accounting system.

The keys for the accounting export will can be defined in these parameters by Brand.

Parameters are mainly:

  • financial periods

  • journals (buy – sell – finance)

  • accounting numbers (buy – sell – finance)

  • tax settings

  • Use cost accounting export (cost centers and cost units)

  • split amounts by product category

  • choice of a 2 step export for turnover realized in the future where turnover and costs are in a first step booked on an “To be realized” account number and when the customer is traveling it is transferred to the realized account number

For the moment, this feature is exporting data in a XML format designed to be imported in „Exact„ Accounting Systems API (https://www.exact.com). Export to other accounting systems will require a format change conform to the API of this system.

Export to Accounting System feature is found in Customer Invoices list, Supplier Invoices list and Deals/Accounting list.

How it works

Step 1

  • make a selection in the list of the invoices (in Customer or Supplier invoice list) or payment (in Accounting) and from Edit Icon, click on Export to Accounting System, as shown in the above screenshot.

Step 2

  • select the brand and click OK.

Victoury executes the export and generates an xml file which can be imported in the accounting system.

Step 3

  • the system will ask you if you want to set the "Export status" to “EXP” to the selected invoices.

After step 3, if option “Realization export” is set in parameters, there will be a step 4 whether you may choose to execute the Realization export

If click Yes, the system will ask whether you want to execute the export on selection or not.

If select Yes, the export is generated only for selected items.

If select NO, the export is generated for all the invoices having Exported (EXP) status, meaning that these invoices are already booked on an account number “to be realized”.

For the invoices with status Exported (EXP), when the Realization export is done, the invoices status will be updated to Exported Final (EXF).


Questions

Contact our support

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